Exam Paper Administration

Efficient management of the entire question paper lifecycle, from assignment to manuscript submission.

Challenges with Conventional Approaches

Exam Paper Administration
  • Delays in delivering assignments to paper setters
  • Manual creation of acknowledgements
  • Error-prone offline tracking methods
  • No logs to track who has accessed the manuscripts
  • Lack of real-time visibility into submitted question papers
  • Manual compilation of data required for paper setter remuneration

Our Solution

  • Step 1

    Appointment Notification

    Appointments are sent via email and accompanied by SMS notifications for timely alerts.

  • Step 2

    Receive & Acknowledge

    Papers can be searched by appointment number and received at the manuscript department for processing.

  • Step 3

    Barcode Assignment

    Each envelope is assigned a unique barcode, with subject and other sensitive information masked for confidentiality.

  • Step 4

    DTP Process

    Includes typing, proofreading, and PDF document creation for finalization.

  • Step 5

    Acknowledgement & Storage

    Print the final PDF and acknowledgement letter, then securely store the manuscript in a strongroom for safekeeping.

Key Features

What is Apaar
  • DTP tasks are prioritized according to the exam timetable
  • Bulk appointment notifications can be sent efficiently
  • Remuneration data is updated before issuing the final acknowledgement
  • The Question Paper Management (QPM) system serves as a central question bank for the QPD system
  • The QPD system randomly selects question papers from the QPM pool
  • Seamless integration with the QPD system enhances its functionality and adds significant value

Document Workflow

Document Workflow

Key Highlights

  • Our system has successfully sent thousands of appointments to top universities
  • Millions of question papers processed, with DTP tasks completed
  • Paper availability for the upcoming 30 days is clearly displayed
  • Tracking of question papers is done using masked barcodes instead of revealing subject information
What is Apaar
Outcome Processing System Result Dispute Resolution System